Administrative Assistant

Apply by emailing:[email protected]
Reporting to the Controller, the Administrative Assistant provides reception and administrative support to office of Kitsaki Vegetation Services. The position is located in the La Ronge office.

Responsibilities:

• Responsible for day-to-day reception, receiving visitors, answering phones, must be available from 8am to 5pm, Monday to Friday.
• Maintain the office equipment / supplies
• Kitchen / coffee area clean and stocked
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Collect and organize receipts
• Update and maintain log records for fuel and other transactions
• Assist in the preparation of external communications
• Organize and maintain electronic filing system
• Organize, printing, scanning field paperwork for field staff
• Back-up electronic files using proper procedures
• Data entry into company data base
• Assist and maintaining office calendars
• Coordinate janitorial and other service provider work and schedules
• Assist with travel arrangements, source out suppliers in communities for accommodations.
• Provide administrative support to management and other staff.
• Perform other related duties as required

Competencies:

• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems
• Organization: Ability to work independently with minimal supervision; set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities, attention to detail is important.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, and make recommendations to resolve the problem.

Requirements:

• Minimum 3 years of experience as Administrative Assistant
• Demonstrate ability to foster collaborative relationship within a diverse workforce, have excellent organizational skills.
• Intermediate computer skills (Microsoft Word, Microsoft Excel, Adobe Acrobat and database applications)
• Operate standard office equipment such as computers, telephone, fax, and photocopier
• Demonstrates reliability, dependability, and flexibility
• A valid driver’s license