Careers
Office and Project Support Manager
Reporting to the Controller, this position is responsible for coordinating the activities of the Kitsaki Vegetation Services Limited Partnership (KVSLP) La Ronge office and ensuring effective administration of KVSLP ongoing projects and jobs. This position is located in La Ronge, SK.
Office and Project Manager
Responsibilities & Nature of Work:
• Responsible for supporting administrative needs of the La Ronge office & field workers
• Manages flight & hotel booking for field staff shift workers who live out of province
• Must be comfortable working in a fast past environment where continuous change and improvement
is the norm
• Assist in invoicing process including reviewing incoming paperwork from the field crews and
following up promptly to ensure completeness of records according to standards for the preparation
of accurate customer invoicing. Exercises sound judgment and discretion when following up with
matters in question for invoice compilation.
• Manage orientation for all new hires including hire on documents, company orientation, supplies and
IT equipment for field staff including troubleshooting, replacement of items when required
• Supports the Controller directly on a variety of office management assignments.
• Leads the Project Administrator with project reporting duties.
• Lead and support a team of administrative support staff to ensure all office supplies are stocked,
meetings are planned, and office is kept running smoothly
• Responsible for continually expanding and updating professional knowledge and skills in order to
enhance individual and team innovation and productivity
• Support the administration team on a periodic basis for vacation relief, as directed by the Controller.
• Assist with HR administration to support recruitment and maintaining employee training records in
order to organize field staff attending training courses
• Uses computer word processing, spreadsheet, and database software to prepare reports, memos, and
documents.
• Analyzes and prepares reports for senior management as requested.
• Assists in drafting policies and procedures, as requested by the management team.
• Perform other related duties as required.
1 (306) 425-1001
info@kitsakiveg.com
www.kitsakivegetation.com
PO Box 1740
La Ronge, SK
S0J 1L0
Competencies:
• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and
the behavior of others are consistent with these standards and align with the values of the
organization.
• Detailed Orientated: Must be able to take incoming information and carefully enter the number and
data correctly into appropriate fields.
• Build Relationships: Establish and maintain positive working relationships with others both
internally and externally to achieve the goals of the organization. Must be able to talk to crew
members to obtain missing/needed invoicing information, while demonstrating respect for others.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using
appropriate and effective communication tools and techniques.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external
clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and
make decisions that enhance organizational effectiveness.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear
decisions which are timely and in the best interests of the organization.
• Organization: Ability to work independently with minimal supervision; set priorities, develop a work
schedule, monitor progress towards goals, and track details/data/information/activities, attention to
detail is important.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions
plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather, process and analyze relevant
information, generate possible solutions, and make recommendations and/or resolve the problem.
Requirements:
• Minimum 3 years of experience in an office manager or project administrator role;
• Post-secondary education in office administration and/or project administration;
• Prior experience with data entry in a computerized software system is required;
• Current valid SK driver’s license with the ability to work from the La Ronge office and drive to
Saskatoon periodically for meetings and coverage, as needed (meals & accommodation allowance
provided);
• Demonstrates a high attention to detail and ability to analyze and interpret data;
• Works well as part of a team as well as an independent contributor.
• Demonstrates reliability, dependability and flexibility.
Office and Project Support Manager
Reporting to the Controller, this position is responsible for coordinating the activities of the Kitsaki Vegetation Services Limited Partnership (KVSLP) La Ronge office and ensuring effective administration of KVSLP ongoing projects and jobs. This position is located in La Ronge, SK.
Office and Project Manager
Responsibilities & Nature of Work:
• Responsible for supporting administrative needs of the La Ronge office & field workers
• Manages flight & hotel booking for field staff shift workers who live out of province
• Must be comfortable working in a fast past environment where continuous change and improvement
is the norm
• Assist in invoicing process including reviewing incoming paperwork from the field crews and
following up promptly to ensure completeness of records according to standards for the preparation
of accurate customer invoicing. Exercises sound judgment and discretion when following up with
matters in question for invoice compilation.
• Manage orientation for all new hires including hire on documents, company orientation, supplies and
IT equipment for field staff including troubleshooting, replacement of items when required
• Supports the Controller directly on a variety of office management assignments.
• Leads the Project Administrator with project reporting duties.
• Lead and support a team of administrative support staff to ensure all office supplies are stocked,
meetings are planned, and office is kept running smoothly
• Responsible for continually expanding and updating professional knowledge and skills in order to
enhance individual and team innovation and productivity
• Support the administration team on a periodic basis for vacation relief, as directed by the Controller.
• Assist with HR administration to support recruitment and maintaining employee training records in
order to organize field staff attending training courses
• Uses computer word processing, spreadsheet, and database software to prepare reports, memos, and
documents.
• Analyzes and prepares reports for senior management as requested.
• Assists in drafting policies and procedures, as requested by the management team.
• Perform other related duties as required.
1 (306) 425-1001
info@kitsakiveg.com
www.kitsakivegetation.com
PO Box 1740
La Ronge, SK
S0J 1L0
Competencies:
• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and
the behavior of others are consistent with these standards and align with the values of the
organization.
• Detailed Orientated: Must be able to take incoming information and carefully enter the number and
data correctly into appropriate fields.
• Build Relationships: Establish and maintain positive working relationships with others both
internally and externally to achieve the goals of the organization. Must be able to talk to crew
members to obtain missing/needed invoicing information, while demonstrating respect for others.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using
appropriate and effective communication tools and techniques.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external
clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and
make decisions that enhance organizational effectiveness.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear
decisions which are timely and in the best interests of the organization.
• Organization: Ability to work independently with minimal supervision; set priorities, develop a work
schedule, monitor progress towards goals, and track details/data/information/activities, attention to
detail is important.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions
plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather, process and analyze relevant
information, generate possible solutions, and make recommendations and/or resolve the problem.
Requirements:
• Minimum 3 years of experience in an office manager or project administrator role;
• Post-secondary education in office administration and/or project administration;
• Prior experience with data entry in a computerized software system is required;
• Current valid SK driver’s license with the ability to work from the La Ronge office and drive to
Saskatoon periodically for meetings and coverage, as needed (meals & accommodation allowance
provided);
• Demonstrates a high attention to detail and ability to analyze and interpret data;
• Works well as part of a team as well as an independent contributor.
• Demonstrates reliability, dependability and flexibility.